Law Firm Office Administrator/Manager

Job summary: We are seeking a highly organized and proactive Office Administrator/Manager to oversee the daily operations of our office. The Office Administrator/Manager directly assists the managing attorney with office management and operations. The ideal candidate will possess commitment to teamwork and improving the workplace for employees and clients. This role requires excellent communication abilities, attention to detail, and proficiency in office management practices.

Benefits

  • An amazing work environment with great people and flexibility.
  • Salary commensurate with experience.
  • Paid time off and holidays.
  • Simple IRA.
  • Health Stipend.
  • Potential for hybrid schedule.

Key Responsibilities:

  • Financial Management: Managing billing, budgets, payroll, and bookkeeping. 
  • Client Intake: Assist attorneys with client intake and onboarding – conflict checks, initial data collection, engagement agreements, and disengagement agreements. 
  • Legal Operations: Assisting attorneys with scheduling, coordinating meetings, and managing client interactions. 
  • Communication: Facilitating effective communication within the firm and with clients. 
  • Policy and Procedure Implementation: Overseeing and improving firm policies, processes, and procedures. 
  • Operations: Manages the daily operations of information systems, equipment, office supplies, office services, and facilities.

Required Skills/Abilities:

  • Strong written and verbal communication skills.
  • Outstanding interpersonal and customer service skills.
  • Accurate, detail-oriented and professional.
  • Bookkeeping skills.
  • Ability to organize and prioritize tasks, delegating when appropriate.
  • Proficient in Microsoft Office Suite or other similar software programs.
  • Ability to maintain confidential records.

Five Valleys Law, P.L.L.C.:

Five Valleys Law is a small law firm serving families and businesses in Montana and North Dakota.  We work primarily in the areas of real estate transactions, business formations, business transactions, estate planning, trust administration, and probates.

Email resumes and cover letters to [email protected] or drop them off at our office!